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Software Customer Support Specialist (SCCS)

General Purpose

The Software Customer Support Specialist reports directly to the Customer Support Manager and plays an integral role in daily support and service to our customers. Once a customer is actively using Muni-Link’s cloud-based software, the Customer Support Team will provide ongoing support on customer calls, emails, and live chats. The Customer Support Tier 1 Specialist will follow through each task until a solution is taken back to the customer and reviewed to their satisfaction. Once trained this position will have a hybrid work week onsite and remote.

The front-line support team. Software CSS is able to resolve the most common incidents and requests. The Tier 1 Specialist is responsible for resolving a significant percent of issues without escalation to other teams and is typically measured by response time and customer satisfaction. SCSS should have strong communications skills and good troubleshooting and customer service skills. SCSS will be supported by effective remote access tools, a knowledge base that provides information on common solutions and workarounds, and collaboration capabilities with other support teams. SCSS is responsible for gathering as much information as possible from the end user. SCCS must use the ticketing system with which to record and track their work, to ensure all teams have progress visible to them and can coordinate communications and resolutions effectively.

  • Serve as the first point of contact for Muni-Link Billing customers seeking assistance over the phone, email or live chat
  • Give clear and concise direction to customers on how to use software components
  • Troubleshoot and effectively be able to comprehend the issue described by the customer through pertinent questioning
  • Document all customer interactions in CRM or other customer databases, and alert management of important customer issues or problems needing further escalation for resolution
  • Build strong customer relationships and generate high customer satisfaction
  • Train the customers on the software functions when necessary
  • Provide ongoing support, assistance and follow-up
  • Escalate significant problems and issues promptly to Customer Support Manager
  • Improve operations whenever possible
  • Be patient, courteous and respectful at all times, to empower and encourage customers
  • Strive to resolve incidents on first contact
  • Help maintain feature Requests – record, report, update the ticket and customer regularly, and track to completion.  
  • Maneuver efficiently through Microsoft Applications – Outlook, Word and Excel 
  • Understand, maintain and support outside vendor software that interface’s with Muni-Link
  • Keep Customer records updated in our Muni-Link software and CRM – phone, emails, employee contacts 
  • Prioritize and escalate significant customer issues promptly to Customer Support Manager when necessary
  • Encourage opportunities to upsell/cross-sell Muni-Link’s other module’s and products when speaking to customers, passing along leads and referrals to Sales Manager
  • Assigned project specialist tasks (Regression Testing, Bill Print, Documents, Meter, Accounting)
  • Other customer support specialist tasks, as assigned
  • An Associate’s degree (2-year degree) or 2-3 years of relevant professional experience 
  • Demonstrated understanding of working with software/technology
  • General business / financial concepts, Accounting knowledge a plus
  • Basic understanding and ability to use Microsoft business applications – Outlook, Word and Excel
  • Organized
  • Strong Interpersonal and External personal skills (Excellent Communication skills)
  • Customer service oriented
  • Honesty and integrity
  • Positive attitude and enthusiasm
  • Balance
  • Creativity 
  • Determination and teamwork
  • Strong work ethic
  • Excellent multi-tasker with a focus on efficiency
  • Even-tempered
  • General business knowledge
  • Excellent customer skills
  • Ability to learn software quickly
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  • Excellent Benefit Package including
  • Health/Dental/Vision/Life Insurance
  • Company matched 401(k) plan
  • Vacation and Sick Time
  • Paid Holidays
Apply Now!