Office Coordinator

Muni-Link is seeking a highly organized, personable, and proactive Office Coordinator to be the welcoming face of our office and a key partner with HR.

This role is ideal for someone who thrives in a fast-paced environment, enjoys creating a positive employee experience, and takes pride in keeping an office running smoothly. In addition to managing front desk responsibilities, this role will support light HR and people tasks, including onboarding coordination and employee engagement initiatives.

Front Desk & Office Coordination

• Greet and assist visitors, clients, and employees in a professional and friendly manner
• Answer and route incoming calls and manage general inquiries
• Maintain a clean, organized, and welcoming reception and common areas
• Manage incoming and outgoing mail and packages
• Coordinate office supplies
• Maintain kitchen and break areas to ensure they are clean, organized, fully stocked, and welcoming for employees and guests
• Support meeting setup and office event coordination
• Serve as a go-to resource for general office needs

HR & Employee Experience Support

• Assist with new hire onboarding logistics (workspace setup, welcome materials, scheduling, etc.)
• Complete and process I-9 documentation in coordination with the HR Business Partner
• Create and manage employee badges/access credentials
• Coordinate birthday gifts and other employee recognition initiatives
• Support internal engagement activities and team events
• Assist HR with administrative projects as needed
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Our job board – https://recruiting.ultipro.com/ROP1001ROPER/JobBoard/9e6d300d-93f8-4db8-b9df-53a127fb74af/

• 1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role
• Strong organizational skills and attention to detail
• Professional, warm, and service-oriented demeanor
• Ability to handle confidential information with discretion
• Comfortable managing multiple priorities in a dynamic environment
• Proficient in Microsoft Office
• Experience with Outlook is a plus

• Strong written and verbal communication skills
• High level of professionalism and reliability
• Positive, proactive mindset
• Strong time management and follow-through
• Passion for creating a welcoming and engaging workplace

Requirements

• Education/Experience: Typically requires 3+ years of relevant experience.

Location: Bellwood PA/Altoona PA

Equal Opportunity Employer EEO/AA M/F/Vet Disability